Overview

• Salary

  5,000 SGD ~ 6,500 SGD

• Industry

  Trading Firm

• Job Description

  Our Client is a Trading company focusing on the Singapore market and internationally. They are looking urgently for an HR/Admin Assistant Manager. You will be responsible for the personnel, HR functions, payroll functions, office administration, secretarial, and ad-hoc assignments by the General Manager (GM) and Managing Director (MD).
  
  Reporting to: GM & MD
  
  【 Responsibilities 】
  
  1) Personnel & HR Functions
  - Maintain and update employee personnel files.
  - Prepare employment contracts, confirmation/rejection letters, medical-related letters, and other employee-related documents.
  - Handle applications for employment passes, dependent passes, and social visas as required.
  - Manage exit formalities for foreign employees, including IR21 filing, taxable income computation, and final wage processing.
  - Maintain and update the HR Management System (HRMS), including e-Leave and e-Payroll records.
  - Administer group insurance policies (personal accident, hospitalization, surgical, and term life) and process claims for onboarding and offboarding employees.
  - Coordinate recruitment efforts with external recruitment agencies.
  - Assist in compensation and benefits planning for Singapore and overseas offices.
  - Support appraisal and performance review processes, including data consolidation.
  
  2) Payroll Functions
  - Maintain accurate payroll records, including bank account details and salary figures.
  - Compute and process monthly salaries, deductions, and e-Payslips.
  - Prepare payroll-related documents for approval and process salary/flexible benefits claims.
  - Reconcile monthly payroll reports for Accounts/Finance.
  - Ensure timely CPF contributions and submissions.
  - Liaise with the Inland Revenue Authority of Singapore (IRAS) for year-end tax reconciliation (IR8A/IR8S).
  - Process payroll and agency fees for representative offices and external agents.
  
  3) Administrative Duties
  - Manage office supplies, including stationery, pantry items, and corporate gifts.
  - Ensure office equipment (laptops, PCs, phones, printers, etc.) is well-maintained and functional.
  - Maintain overall office cleanliness and report any defects.
  - Handle incoming correspondence, couriers, and mail distribution.
  - Circulate internal communications, including Singapore’s gazetted holiday schedules.
  - Attend to visitors and provide necessary hospitality arrangements.
  
  4) Secretarial & Support Functions
  - Provide secretarial support to the Managing Director when required.
  - Maintain an efficient e-filing and document management system.
  - Coordinate travel arrangements, including flight bookings, hotel reservations, and itinerary preparation.
  - Process travel and corporate credit card expense claims for the Managing Director.
  - Organize company events, meetings, and business-related travel coordination.
  
  5) Ad-Hoc Responsibilities
  - Source and procure office furniture, décor, and operational equipment.
  - Coordinate office relocation, renovations, and logistics in collaboration with property agents.
  - Undertake any additional assignments as directed by the Reporting Manager, Managing Director, or Senior Management.