Job Function
General Affair/Admin, Secretary, Business/Corporate Planning, Interpreter/Translator
Job Description
Our client, a prominent Japanese trading firm, is currently seeking a General Affairs & HR Assistant Manager (Japanese Speaking). This position reports to the Head of the General Affairs & HR Department (ADM).【 Responsibilities 】- Facilitate a smooth relocation process for Japanese expatriates, including visa support, bank account setup, and housing arrangements (service apartments).- Conduct onboarding and offboarding orientations for employees.- Assist Japanese expatriates with employee benefits arrangements, such as education allowances, medical expenses, housing allowances, and memberships.- Coordinate billing with Tokyo HQ for JAS fees, trainee fees, and related expenses.- Manage corporate golf memberships, including applications, transfers, and cancellations for subsidiary companies.- Update and maintain HR-related data, including headcount reports, mailing lists, organization charts, and contact lists.- Research housing rental trends to negotiate allowances with Tokyo HQ.- Maintain relationships and negotiate corporate rates with service apartment vendors.- Organize VIP visits and coordinate meetings and gatherings for Japanese expatriates.- Conduct crisis management simulation exercises for subsidiary companies.- Manage documentation for corporate ACRA filings and updates.- Act as Personal Assistant to the General Manager (GM) or Acting GM in their absence.- Perform any other ad-hoc administrative tasks as assigned.