Overview

• Salary

  5,000 SGD ~ 7,500 SGD

• Industry

  Trading Firm

• Job Description

  Our client, a prominent Japanese trading firm, is seeking a Japanese-speaking Executive Secretary to provide dedicated support to the Chief Regional Officer (CRO) for the Asia & Oceania Region and the General Manager of their Singapore Branch.
  
  【Responsibilities】
  - Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania Region/General Manager (GM) of the Singapore Branch in his daily duties and affairs, concerning managing the Branch Offices and subsidiaries in the Asia-Oceania region.
  - Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
  - Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itineraries following business meetings schedules etc.
  - Manage the accounting documentation for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
  - Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
  - Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
  - Maintain good relationships with internal/external stakeholders at all levels for effective communications; including closely liaising with company drivers to coordinate Management’s daily transportation matters.
  - Manage department assets and office miscellaneous items for the Management’s Office.
  - Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise such as changing worn-out lighting or water leakages etc., as well as communicating regularly with the domestic helper.
  - Provide support to maintain the administrative documentation system for the Management such as record keeping of confidential/important documents etc., and handle any sensitive and confidential information with utmost professionalism and discretion.
  - Any other ad-hoc administrative tasks to be assigned.