Overview

• Salary

  5,000 SGD ~ 6,500 SGD

• Industry

  Manufacturing(Machinery), Manufacturing(Chemicals/Materials), Manufacturing(Other)

• Job Description

  Our client, a Japanese trading company, is seeking a Japanese-speaking Secretary. This role involves providing support to the Chief Financial Officer (CFO) and Chief Strategy Officer (CSO) in their daily duties and managing various company affairs.
  
  【Responsibilities】
  - Maximize the CFO and CSO’s working calendar to ensure effective time management, including business travel and meeting arrangements within recommended safety parameters.
  - Manage work-related documents for the CFO and CSO, ensuring proper endorsement and filing, including travel-related and business registration documents.
  - Organise and arrange business lunches, dinners, offsite meetings with business associates
  - Arrange travel and accommodations
  - Welcome officers’ guests by greeting them, and directing them to the appropriate place
  - Assist and support officers’ guests from overseas with their logistics, accommodations, and setting meeting schedule
  - Manage the CFO and CEO’s incoming and outgoing documents effectively
  - Manage corporate drivers and vehicles to ensure that they are available at all reasonable times
  - Support the CEO’s secretary when s/he is absent, not available, or need support
  - Officers’ secretary support when Japanese communication is needed
  - Handle confidential documents ensuring they remain secure
  - Support arrangement of the company’s events
  - Organise and arrange business lunches, dinners, offsite meetings with business associates
  - Manage documents– orderly filing of physical documents and archiving of soft copy documents
  - Book shared resources e.g. meeting rooms and company cars for meetings
  - Support Strategy and Planning administrator when needed
  - Other miscellaneous administrative support / ad-hoc tasks