Job Function
General Affair/Admin, Custmer Support/Service, Receptionist, Secretary, Technical Support, Management, Business/Corporate Planning, Other(Business Administration & Management)
Job Description
Our client, a Japanese trading company, is seeking a Japanese-speaking Secretary. This role involves providing support to the Chief Financial Officer (CFO) and Chief Strategy Officer (CSO) in their daily duties and managing various company affairs.【Responsibilities】- Maximize the CFO and CSO’s working calendar to ensure effective time management, including business travel and meeting arrangements within recommended safety parameters.- Manage work-related documents for the CFO and CSO, ensuring proper endorsement and filing, including travel-related and business registration documents.- Organise and arrange business lunches, dinners, offsite meetings with business associates - Arrange travel and accommodations - Welcome officers’ guests by greeting them, and directing them to the appropriate place - Assist and support officers’ guests from overseas with their logistics, accommodations, and setting meeting schedule- Manage the CFO and CEO’s incoming and outgoing documents effectively - Manage corporate drivers and vehicles to ensure that they are available at all reasonable times - Support the CEO’s secretary when s/he is absent, not available, or need support- Officers’ secretary support when Japanese communication is needed - Handle confidential documents ensuring they remain secure - Support arrangement of the company’s events - Organise and arrange business lunches, dinners, offsite meetings with business associates - Manage documents– orderly filing of physical documents and archiving of soft copy documents - Book shared resources e.g. meeting rooms and company cars for meetings - Support Strategy and Planning administrator when needed - Other miscellaneous administrative support / ad-hoc tasks